Administrative Assistant Ops

Location:
Carlsbad, NM

Summary:
Provide administrative support to ensure efficient operation of the Operations Department. Minimal work direction needed, highly skilled and knowledgeable to the position.

Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The essential job duties for this position are listed below: 

• Answer phone calls, coordinate meetings and conferences

• Carry out administrative duties such as filing, typing, copying, scanning, record tracking, etc.

• Record, compile, retrieve, report, cost track, and analyze information for special projects

• Sort & distribute mail

• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

• Communicate effectively with vendors, customers, and co-workers

• Assist HR with timesheets and onboarding of new hires

• Work with Account Payable on project cost tracking, invoicing, and PO activities

• Handle other administrative duties as assigned

Required Education:

• High school diploma or GED

Required experience:

• Minimum of 5 years of relevant experience is required

Required Qualifications:

• Valid driver’s license with demonstrated safe driving record

• Effective communication skills and organizational skills

• Proficiency with MS Office Suite including Outlook, Excel, and Word is required

• Attention to detail

• Positive mindset

• Professionalism and excellent interpersonal skills

• Detail Oriented

• Service Oriented

• Self-Directed

Benefits:

• Company pays for 100% of medical, vision & dental insurance

• 401K contribution match

• Flexible PTO